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Purchasing With Hernando County
Introduction, Bidders, Buying/Selling, Communication, Payment
COMMUNICATION RELATIVE TO BIDS
All communications relative to any bid matters should normally be channeled through the Purchasing and Contracts Department so that a complete record is maintained of all transactions relative to a purchase, quotation, and/or bid. Additionally, the Florida "Public Records Statute" requires that all communications which could alter the content, terms, conditions or structure of a purchase or proposed purchase, must be shared with all interested parties.
PUBLIC ENTITY CRIME FORM
Vendors doing business with Hernando County, in excess of $10,000, must
file a public entity crime form annually. This form is a sworn statement
used to satisfy the requirements of Section 287.133(3)(a), Florida
Statutes. The statute states that the County shall not contract with an
entity or any officer, director, executive partner, shareholder,
employee, member or agent active in management of the entity nor any
affiliate of the entity if the person or affiliate has been charged and
convicted of a public entity crime subsequent to July 1, 1989, and has
been placed on the convicted vendor list maintained by the State of
Florida, Division of Purchasing.
ORDERING
All purchases must be supported by an authorized purchase order or release order, unless specifically exempted by the
Purchasing Ordinance. As a vendor, and for your protection, you should
always make certain that a written purchase order has been issued prior
to delivery of products and/or services. The County's purchase order
establishes the full agreement between the vendor and the County.
DELIVERY
Unless already defined in the specifications, a definite number of days
for delivery after receipt of order should always be stated. All
purchases shall be FOB Hernando County, inside delivery at a designated
delivery point identified on the purchase order. Exceptions must be
pre-arranged. The Purchase Order Number must appear on the delivery
ticket and on packages. Failure to meet the specified delivery terms and
schedule may result in cancellation of the order. Back-orders will only
be accepted with the prior approval of the Purchasing and Contracts
Department. Vendors who consistently deliver late, back-order or have an
inordinate amount of damage are subject to removal from the County's bid
list.
Introduction, Bidders, Buying/Selling, Communication, Payment
HERNANDO COUNTY FLORIDA PURCHASING DEPARTMENT
20 North Main Street,
Room 365
Brooksville, FL 34601
Telephone: 352-754-4020
FAX: 352-754-4199
E-mail: purch@co.hernando.fl.us